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South Plains College is approved by the Veterans Administration to offer a wide variety of college-level courses for the veteran student. Certificate programs as well as associate-degree courses that can be transferred to 4-year colleges have been certified by the VA and meet all requirements for the veteran to be able to use his or her educational benefits. Benefits are specific to each student and the various types of benefits available can be researched online at www.gibill.va.gov. Veterans educational benefits are administered through the Financial Aid Office at South Plains College. For additional information and assistance, contact the Veteran Benefits Coordinator on the Levelland Campus, the Financial Aid/Veteran Benefits Advisor at the SPC Reese Center, or the Department of Veteran Affairs at 1-888-442-4551. Veterans Affairs are administered through the Financial Aid Office at South Plains College.
Eligible persons, whom are listed below, are encouraged to apply for benefits six to eight weeks prior to beginning their first semester. Benefits can be applied for through an online website: www.ebenefits.va.gov.
Veteran
All veterans must apply for and receive certification of their benefits from the Veterans Administration in Muskogee, OK. Only the Veterans Administration can determine the exact benefits each veteran is eligible for and any specific questions regarding eligibility and benefits should be addressed to the VA at 1-888-442-4551. Benefits can include direct payment of tuition and fees to SPC from the VA, book stipends, and housing allowances depending on the benefit selected. Benefits associated with specific chapters of the GI Bill can be compared online at www.gibill.va.gov.
Child of Veteran
If a member of the armed forces was killed in action, died as a result of a service-related injury, or has a permanent or total disability as the result of a service-connected incident, educational benefits are extended to his or her children under certain conditions.
Spouse of Veteran
Under certain conditions, the widow or widower of a veteran or the spouse of a veteran with a permanent or total disability, as the result of a service-connected incident, is eligible to receive educational benefits.
Application Process
All veteran students must first be accepted for admission to South Plains College in order to utilize their veteran benefits. Application can be made online at www.southplainscollege.edu or by submitting a paper application to the Admissions Office.
Submit Member Copy 4 of their DD-214 to the Admissions Office. (Copies of a DD-214 may be requested online at http://vetrecs.archives.gov/)
Request certified copies of transcripts be forwarded to SPC from each college the veteran has attended. If the veteran has not attended college prior to registering at SPC, they must request a certified copy of their high school transcript or GED.Request all military transcripts. Transcript requests can be made at the following web addresses:
Air Force: http://www.au.af.mil/au/ccaf/
Marines and Navy: https://smart.navy.mil
Army: https://aartstranscript.army.mi./
The military transcripts will be evaluated for transfer of any possible college credits applicable to the veteran’s chosen degree plan. Provide a copy of the Certificate of Eligibility issued by the Veterans Administration
After the veteran student has been accepted to South Plains College, they will be required to select their degree plan with the aid of one of the veteran counselors who will also assist the student with enrolling in the appropriate classes. Veterans are exempt from taking the AccuPlacer tests. However, if remedial classes are required and the AccuPlacer tests were not taken, the VA will not include these classes in computing monthly benefits.
Correspondence Courses
Classes offered as correspondence courses will be certified to the Veterans Administration as distance courses and are included in the determination of full-time status of the veteran student. Partial housing allowance is now payable to veteran students enrolled solely in distance learning.
Combat Exemption Program
The purpose of this program is to provide an education benefit to a child or stepchild of a parent who is deployed to active duty in a combat zone outside the United States. An eligible student must meet the following criteria:
- Is a Texas resident or is entitled to pay resident tuition;
- Has a parent who is a member of the US Armed Forces;
- Is enrolled for any semester or other academic term during which the service member of the armed forces is deployed on active duty for the engaging in a combative military operation outside the US.
The awards are available only for use at a Texas public college or university. The exemption covers the student’s tuition only. Contact the Financial Aid Office for information on claiming this exemption. Students must be able to provide proof of meeting the program’s eligibility.
Hazlewood Act
The Hazlewood Act was created to provide tuition and fee exemptions to qualifying veterans and their eligible dependents attending institutions of higher learning within the State of Texas. The exemption is intended to be used as payment for tuition and fees, with the exception of student service fees which are not covered by the Hazlewood exemption. Awards may not be used to pay tuition and relevant fees for continuing education classes.
Qualifications for Using Hazlewood Benefits
A veteran must meet the following requirements in order to use benefits available from the Hazlewood Act:
- Entered the service in Texas, declared Texas as home of record, OR was a Texas resident as determined by completion of the Hazlewood Residency Questionnaire
- Served at least 181 days of active military duty, indicated as net active service on the DD-214
- Has attempted fewer than 150 credit hours of college courses at all institutions since the fall of 1995 using the Hazlewood Exemption
- Not in default on a loan made or guaranteed by the state of Texas.
- Has received an honorable discharge or general discharge under honorable conditions
- Has not been approved at 100% under Chapter 33 (Post 9/11) of the GI Bill
- Enroll in courses for which the college receives state support
- Completion of an HE-V application for the exemption
New Veteran Students Using the Hazlewood Exemption for the First Time
In order to determine eligibility Veterans who are new students to SPC, the following documents must be submitted to and approved by the Veteran Benefits Coordinator (Levelland Campus) or Veterans Advisor (SPC Reese Center):
- Member 4 copy of the veterans DD-214
- Completed application HE-V for the appropriate semester
- Copy of course schedule for the appropriate semester
No exemption of tuition and allowable fees is possible unless proper documentation of eligibility has been provided to and approved by the Veteran Benefits Coordinator (Levelland Campus) or Veterans Advisor (SPC Reese Center).
Continuing Veteran Students Using Hazlewood
Students MUST complete an application for every semester they wish to use the Hazlewood Exemption. All other documentation will carry over to all future semesters with the exception of veteran students that have elected to use their Ch. 33 (Post 9/11) benefits. The amount awarded under the Hazlewood Exemption combined with the benefits from Ch. 33 cannot exceed 100% of the total tuition and fees. For example, if a student has been awarded 60% eligibility under Ch 33, he/she may only receive 40% of the total tuition and fees under the Hazlewood exemption. The veteran is required to provide an updated award letter every semester for continued eligibility.
Qualifications for Veterans’ Dependents Using Hazlewood Benefits
Children and/or spouses of a veteran of the U.S. Armed Forces, Texas National Guard, or Texas Air National Guard who died as a result of service-related injuries or illness, is missing in action, or became totally disabled (100%) as a result of a service-related injury or illness or is entitled to compensation at the 100% rate due to individual unemployability due to a service-connected injury or illness are eligible to apply for their own Hazlewood account. The veteran must meet the following qualifications:
- Was a resident of Texas at time of entry into the service entered the service in the state of Texas or Texas was their home of record.
- Provide proof that veteran’s death was a result of illness or injury related to military service or became 100% disabled for purposes of employability due to a service-connected injury or illness.
Eligible children and spouses must meet the following requirements in order to use the Hazlewood Exemption:
- Are a Texas resident for the term they plan to use the exemption.
- Were a dependent when the parent was deceased.
- Provide proof of eligibility or ineligibility for Post 9/11 (Chapter 31) benefits by requesting an education benefits letter from the VA at (888)442-4551 or by applying online at www.ebenefits.va.gov.
- Children must be 25 years or age or younger on the first day of the semester for which the exemption is claimed.
- Must not have a default status on any student loans made or guaranteed by the State of Texas.
- Have attempted fewer than 150 credit hours of college courses using the Hazlewood Exemption.
- Submit a completed HE-D application.
Qualifications for Legacy Program (Transferability of Benefits)
Eligible veterans may assign unused hours of exemption eligibility to a child under certain conditions. To be eligible, the child must:
- Be a Texas Resident
- Be the biological child, stepchild, adopted child, or claimed as a dependent in the current or previous tax year
- Be 25 years or younger on the first day of the semester for which the exemption is claimed
- Maintain satisfactory academic progress in a degree or certificate program in which the student is enrolled
- Submit a completed HE-D application
If the child in the Legacy Program fails to use all assigned hours, the veteran may re-assign the hours to another qualifying child. The veteran may also withdraw the assigned hours at any time. Spouses are not eligible to receive the transfer of hours.
Application Process
All students must first be accepted for admission to South Plains College in order to utilize Hazlewood benefits. Required documents must be submitted to the Veteran Benefits Coordinator (Levelland campus) or Veteran Advisor (SPC Reese Campus) for the semester which the student wishes to use the exemption. Applications (both HE-V and HE-D) can be found at www.collegeforalltexans.com by clicking the “Military and Their Families” link and selecting Hazlewood Exemption. Students may also pick up the application in the Financial Aid Office at either campus.
Veterans must provide the following documents:
- Copy of DD-214 (Member 4)
- Provide proof of eligibility or ineligibility for Post 9/11 benefits
- Student loan report (see instructions for HE-V application)
- Verification page as proof of online database registration (see instructions for HE-V application)
- HE-V application form
Dependent Children and Spouses must provide the following documents:
- Proof of eligibility or ineligibility for Post-9/11 benefits
- Proof from the VA or Department of Defense that the veteran parent/spouse’s death or disability was service-related.
- HE-V application form
- HE-D application form
- Student loan report (see instruction for HE-V application)
- Verification page as proof of online database registration (see instructions for HE-V application)
Children Using Transferability of Benefits (Legacy Program) must provide the following documents:
- Copy of parent’s DD214 (Member 4)
- Proof of eligibility or ineligibility for Post 9/11 benefits
- Birth certificate or parents’ tax return verifying relationship to veteran parent
- Student loan report (see instruction for HE-D application)
- Verification page as proof of online database registration (see instructions for HE-D application)
- HE-V application form
- HE-D application form
The above requirements are required for determination of initial eligibility. Students will be required to submit either the HE-V application or HE-D application as appropriate for each subsequent semester they plan to use the Hazlewood exemption. No exemption of tuition and fees are possible unless proper documentation of eligibility has been filed with and approved by the Veteran Benefits Coordinator (Levelland Campus) or Veteran Advisor (SPC Reese Center).
Award Amounts
Eligible veterans, their children and spouses may receive an exemption from the payment of all tuition, dues, fees, and other required charges, including fees for correspondence courses, but excluding deposit fees, student service fees, and any fees or charges for books, lodging, board, or clothing for up to 150 semester credit hours. Awards may not be used to pay tuition and relevant fees for continuing education classes unless one of the following applies: (1) the college received state tax support for the classes, or (2) the governing board has specifically approved this benefit.
Standards of Progress for Veterans
The official student transcript maintained in the Office of Admissions and Records provides a record of completed credits taken by all students each semester, as well as courses from which they have withdrawn. This office also maintains official drop dates and attendance records.
South Plains College requires students to maintain a minimum 2.00 grade point average in order to remain in good academic standing. Students who fail to meet this requirement will be placed on academic probation for the following long semester. The student will remain on probation in subsequent semesters until he or she acquires a 2.00 or higher grade point average. A student will be placed on academic suspension if he or she fails to make a 2.00 or higher grade point average while on academic probation.
Veterans who are placed on academic probation or academic suspension will be reported to the Veterans Administration for “unsatisfactory progress.” |
