2013-2014 General Catalog 
    
    Sep 24, 2018  
2013-2014 General Catalog [ARCHIVED CATALOG]

Financial Aid


 

   

General Philosophy

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The philosophy of financial aid is that the educational opportunities of students should not be limited by their financial resources. Although the primary responsibility for financing a college education rests with the student and their immediate family, it is recognized that many students will require additional assistance in order to finance their educational goals. The objective of the financial aid program at South Plains College is to provide assistance based on documented financial need to students unable to attend college without such aid.

Grants

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Grants do not have to be repaid unless a student stops attending or participating in all classes or withdraws from school prior to the 60% completion point of the semester in which the grant was awarded or the student is found to be ineligible for the grant aid. Any repayment due is calculated in accordance with regulations governing the particular grant program.

FEDERAL PELL GRANT

The Federal Pell Grant is designed to provide eligible students with a foundation of aid to help defray the cost of education. It is the first program considered for each applicant. Student eligibility for the grant and the amount that will be paid are determined on the basis of a formula developed by the U.S. Department of Education. When the Free Application for Federal Student Aid (FAFSA) is processed, the student will receive a Student Aid Report (SAR), which is the official notification of eligibility for the grant. Students not eligible for the Federal Pell Grant may still qualify for other grants. A new FAFSA is required for every new academic year. Students must also meet Satisfactory Academic Progress Policy requirements to continue in this program.

The amount of Federal Pell Grant funds you may receive over your lifetime is limited by a new federal law to be the equivalent of six years of Pell Grant funding. Since the maximum amount of Pell Grant funding you can receive each year is equal to 100%, the six year equivalent is 600%.

There are two limitations placed on the inclusion of a repeated, previously-passed course in a student’s Title IV enrollment status. First, only one repetition of a previously-passed course may be included in the student’ s enrollment status. Second, a previously-passed course may not be included in the student’s enrollment status if it is being retaken because the student failed other coursework.

FEDERAL SUPPLEMENTAL EDUCATIONAL OPPORTUNITY GRANT (SEOG)

The SEOG is awarded to students with the lowest estimated family contributions who are also receiving a Federal Pell Grant and meet the Financial Aid Priority Deadline. The Financial Aid Office is responsible for selecting eligible students with the lowest family contributions and determining the amount of SEOG awards. Awards are made in accordance with program regulations and on a first-come, first-serve basis. Renewal eligibility for this program depends on continued eligibility for the Federal Pell Grant. A new FAFSA is required for every academic year. Student must also meet Satisfactory Academic Progress Policy requirements to continue in this program.

TEXAS PUBLIC EDUCATION GRANT (TPEG)

The TPEG program is funded through tuition payments and is available for Texas residents and non-U.S. citizens who meet Texas state residency requirements with established financial need. The TPEG grant is primarily given during the summer sessions. All students should have completed the FAFSA form (for U.S. citizens) and TASFA form (for non-U.S. citizens). Students must also meet Satisfactory Academic Progress Policy equirements to receive this grant. 

TEXAS GRANT PROGRAM
(Toward Excellence, Access, and Success)

The purpose of the TEXAS Grant is to provide grant aid to financially needy students who are academically prepared to handle college-level coursework. An eligible student must meet the following criteria:

  • Be a Texas resident;
  • Demonstrate financial need as evidenced by filing the current year Free Application for Federal Student Aid (FAFSA) form;
  • Have graduated from a public or accredited high school in Texas on the recommended or higher level curriculum
  • Have completed Texas Grant application on file no later than 16 months after high school graduation.
  • Enroll in a college or university within 16 months of high school graduation;
  • Receive his or her first grant prior to completing 30 semester credit hours (excluding hours earned through dual credit or examination);
  • Enroll at SPC in a minimum of 9 credit hours (3/4 time), unless granted a hardship waiver;
  • Not have been convicted of a felony or crime involving a controlled substance (students must provide a statement before disbursement of funds confirming eligibility in regards to the controlled substance restrictions of the program);
  • Have an Expected Family Contribution (EFC) of no more than 4,000.  

The maximum award amount varies by type of institution. TEXAS Grant is renewable and transferable if the student remains eligible and continues to meet all program requirements. To continue in the program, a student must meet the SPC Satisfactory Academic Progress policy requirements at the end of the first year. Thereafter, students must maintain a cumulative 2.5 GPA; have a 75% completion rate (in the previous year) and complete at least 24 semester credit hours (in the previous year). To meet this requirement, the student may enroll in 12 hours both fall and spring; or enroll in the required 9 hours (3/4 time enrollment) and also enroll in 6 hours in summer. Eligible students may continue to receive awards for a maximum of 150 semester credit hours or until they receive a bachelor’s degree, whichever comes first.

Non-U.S. citizens may be eligible if the Admissions and Records Office determines that the student is a Texas resident. Non-U.S. citizens should contact the Financial Aid Office and complete the Texas Application for State Financial Aid (TASFA) in lieu of the FAFSA form.

In the event of a hardship or for other good cause, the TEXAS Grant Coordinator at SPC may allow an otherwise eligible person to receive a TEXAS grant while enrolled for an equivalent of less than 3/4 time or if the student’s grade point average or completion rate or number of completed hours falls below the Satisfactory Academic Progress Policy requirements. Such conditions are not limited to, but include: 1) a showing of a severe illness or other debilitating condition that may affect the student’s academic performance; 2) an indication that the student is responsible for the care of a sick, injured, or needy person that the student’s provision of care may affect his or her academic performance; or 3) the requirement of fewer than nine hours to complete one’s degree plan.

Under no circumstances other than fewer hours required for graduation may a person be enrolled less than half-time to receive a TEXAS Grant.

When awarding a hardship waiver of the 3/4 time enrollment requirement, a student has only six (6) years of eligibility for the TEXAS Grant program. Half-time enrollment for six years will not enable a student to acquire a bachelor’s degree.

TEXAS EDUCATIONAL OPPORTUNITY GRANT (TEOG)

The purpose of the Texas Educational Opportunity Grant is to provide grant aid to financially needy students who have completed the basic high school graduation requirements to attend public community colleges. An eligible student must meet the following criteria:

  • Be a Texas resident;
  • Demonstrate financial need as evidenced by filing the current year Free Application for Federal Student Aid (FAFSA) form;
  • Enroll at SPC in an associate degree or certificate program in a minimum of 6 credit hours (1/2 time), unless granted a hardship waiver;
  • Not have been convicted or a felony or crime involving a controlled substance (students must provide a statement before disbursement of funds confirming eligibility in regards to the controlled substance restrictions of the program); 
  • Have an Expected Family Contribution (EFC) of no more than $2,000;
  • Be registered for Selective Service Registration, or be exempt;
  • Have not been granted an associate or baccalaureate degree;
  • Not be eligible for TEXAS Grant.

The maximum award amount varies by type of institution. TEOG Grant is renewable and transferable if the student remains eligible and continues to meet all program requirements. To continue in the program, a student must meet the SPC Satisfactory Academic Progress policy requirements at the end of the first year. Thereafter, students must maintain a cumulative 2.5 GPA; have a 75% completion rate (in the previous year). Eligible students may continue receive awards for a maximum of 75 credit hours, 4 years or until they receive an associate degree, whichever comes first.

Non-U.S. citizens may be eligible if the Admissions and Records Office determines that the students are a Texas resident. Non-U.S. citizens should contact the Financial Aid Office and complete the Texas Application for State Financial Aid in lieu of the FAFSA form.

In the event of a hardship or for other good cause, the TEOG Coordinator at SPC may allow an otherwise eligible person to receive a TEOG while enrolled for an equivalent of less than 1/2 time or if the student’s grade point average or completion rate falls below the satisfactory academic progress requirements. Such conditions are not limited to, but include: 1) a showing of a severe illness or other debilitating condition that may affect the student’s academic performance; 2) an indication that the student is responsible for the care of a sick, injured, or needy person that the student’s provision of care may affect his or her academic performance; or 3) the requirement of fewer than six hours to complete one’s degree plan.

When awarding a hardship waiver of the half-time enrollment requirement, a student has only four (4) years of eligibility for the TEOG program. Less than half-time enrollment for four years will not enable a student to acquire an associate degree.

TEXAS TOP 10 PERCENT SCHOLARSHIP 

The purpose of the Texas Top 10 Percent Scholarship is to encourage outstanding high school graduates to attend a public college or university in Texas.  This scholarship provides up to $2,000 to financially needy students who are academically prepared to handle college-level coursework.  All awards through this program are for the fall semester only and must be included on the institution’s award notification. 

For an initial award, an eligible student must meet the following criteria:

  • Be a Texas resident;
  • Graduate from an accredited public or private high school in Texas (Home-based private high schools are not currently accredited by TEA or one of TEA’s accrediting agencies.);
  • Complete the Recommended or Distinguished Achievement curriculum (or the equivalent) at an accredited public high school in Texas, or the equivalent at an accredited private high School in Texas;
  • Rank in the top 10 percent of their high school graduating class at the end of the seventh semester;
  • Demonstrate financial need as evidenced by filing the current year non-rejected Free Application for Federal Student Aid (FAFSA) form by March 1; or
  • Register with Selective Service, or be exempt;
  • Have an unmet financial need when using the formula “Cost of Attendance minus Estimated Family Contribution minus Pell Grants;”
  • Enroll in an institution of higher education in Texas the fall semester immediately following high school graduation;
  • Enroll in a minimum of 12 credit hours (full-time).

The Texas Top 10 Percent Scholarship is renewable and transferable for up to four (4) years, if the student remains eligible and continues to meet all program requirements.  To continue in the program a student must:

  • Demonstrate financial need as evidenced by filing the current year non-rejected Free Application for Federal Student Aid (FAFSA) form by March 1; or
  • Enroll full-time in the fall semester in a Texas public 2-year or 4 year college or university and maintain full-time enrollment through the census date of the semester;
  • Complete at least 75% of the hours attempted in their most recent 12 month academic year;
  • Complete at least 30 semester credit hours in their most recent 12 month academic year;
  • Maintain an overall grade-point average of 3.25 on a 4.0 scale.

Non-U.S. citizens may be eligible if the Admissions and Records Office determines that the student is a Texas resident. Non-U.S. citizens should contact the Financial Aid Office and complete the Texas Application for State Financial Aid (TASFA) instead of the Free Application for Federal Student Aid (FAFSA) form.   

TEXAS STATE AID FOR NON-U.S. CITIZENS

Students who are non-U.S. citizens seeking financial aid, are ineligible to apply for federal student aid and who meet the Texas state residency requirements under House Bill 1403 should complete the Texas Application for State Financial Aid (TASFA) in lieu of the FAFSA form. The application can be downloaded from www.collegeforalltexans.com. The student should submit their TASFA application along with tax returns and W-2 forms for both student and parent(s) to the Financial Aid Office. The student must be classified as a Texas resident in order to be eligible for Texas state financial aid programs. A non-resident student who pays a resident rate of tuition due to a tuition waiver, scholarship or reciprocity agreement is not eligible for Texas state financial aid. Students who are not exempt from registering for Selective Service must go to the U.S. Post Office and register prior to receiving any funds. Students who are eligible to complete the TASFA application can compete for state funds from the following sources if they meet all of the requirements of each program.

  • Texas Public Education Grant (TPEG)
  • TEXAS Grant
  • Texas Educational Opportunity Grant (TEOG)
  • Texas College Work-Study (TWS)
  • Texas State Exemption Programs
  • Texas Top 10 Percent Scholarship

TUITION AND FEE EXEMPTIONS

Financial aid exceptions are available to qualifying students attending Texas colleges and universities. Students may view a complete list of awards and eligibility requirements on the College for all Texans website, www.collegeforalltexans.com.

Requests for waivers and exemptions must be filed with required documentation by the last day of the semester for which the exemption or waiver is sought, unless otherwise noted in the program description.  

Exemption for Students under Conservatorship of the Department of Family and Protective Services

The purpose of this program is to provide college financial assistance to students who were in foster care when they turned 18 years of age. (See also, Adopted Students Formerly in Foster or Other Residential Care)

A student is exempt from the payment of tuition and fees, including tuition and fees charged by an institution of higher education for a dual credit course or other course for which a high school student may earn joint high school and college credit, if the student:

1) was under the conservatorship of the Department of Family and Protective Services:

a.  on the day preceding the student’s 18th birthday;

b.  on the day of the student’s 14th birthday, if the student was also eligible for adoption on or after that day;

c.  on the day the student graduated high school or received the equivalent of a high school diploma;or

d.  on the day preceding the date the student is adopted, if that date is on or after September 1, 2009; or the date permanent managing conservatorship of the student is awarded to a person other than the student’s parent, if that date is on or after September 1, 2009, and

e.  during an academic term in which the student was enrolled in a dual credit course or other course for which a high school student may earn joint high school and college credit; and

2) Enrolls in an institution of higher education as an undergraduate student or in a dual credit course or other course for which a high school student may earn joint high school and college credit not later than the student’s 25th birthday.

The award amount is tuition and fees for courses for which the college receives tax support; however, once a student has been determined eligible for the benefit, the benefit continues indefinitely. There are no durational limitations in statute referencing how many semesters or years a student may receive this exemption

In order to receive this exemption, the student must provide the Admissions and Records Office with written proof of eligibility from the Department of Family and Protective Services (TDFPS).

Adopted Students Formerly in Foster or Other Residential Care

The purpose of this program is to provide college financial assistance to students who once were in foster or residential care and have been adopted. (See also, Foster Care Exemption.)

In order to be eligible for this exemption, the student must have been in foster or other residential care, was adopted and was the subject of an adoption assistance agreement under Subchapter D, Chapter 162, Texas Family Code.

The award amount is tuition and fees for courses for which the college receives tax support. There are no durational limitations in statute referencing how many semesters or years a student may receive this exemption.

In order to apply for this exemption, the students must provide the Admissions and Records Office written proof from the Texas Department of Family and Protective Services (TDFPS) of eligibility. To obtain a letter of eligibility from TDFPS, contact the Lubbock Regional Office at (806) 762-8922.

Firefighters Taking Fire Science Courses

The purpose of this program is to encourage persons employed as firefighters or active members of volunteer fire departments to take college courses designed to help them in their work.

In order to be eligible, the student must be employed as a paid firefighter by a political subdivision of the State of Texas or active members of volunteer fire departments who hold an accredited advanced certification (or the equivalent), under the State Firemen’s and Fire Marshal’s Association of Texas volunteer certification program, or a Phase V (Firefighter II) certification (or the equivalent) under the Texas Commission of Fire Protection’s voluntary certification program under Texas Government Code Section 419.071; and enroll in courses offered as part of a fire science curriculum.

The award amount is tuition and laboratory fees for courses offered as part of a fire science curriculum. No funds may be used to pay tuition for continuing education classes for which the college receives no state tax support. To receive continuation awards, a firefighter (paid or volunteer) must meet SPC’s financial aid academic progress requirements. The exemption may not be applied to additional tuition charged to an undergraduate student with excess or repeated hours under Texas Education Code, Section 61.059(I)(1)or(2).

To apply for this exemption, the student must provide the Admissions and Records Office proof of employment as a paid firefighter, and enroll in the courses of the Fire Technology program.

Exception for Peace Officers Enrolled in Law Enforcement or Criminal Justice Courses

The purpose of this program is to encourage persons employed as peace officers to take college courses designed to help them in their work.

In order to be eligible, the student must:

  • Be employed as a Peace Officer by the state of Texas or by a political subdivision of Texas;
  • Be enrolled as an undergraduate in an undergraduate program, including certificate, associate and baccalaureate degrees leading to a law enforcement-related to criminal justice certificate or degree;
  • Enroll in classes beginning fall 2011 or later
  • Be making satisfactory academic progress toward the student’s degree as determined by the institution
  • Apply for the exemption at least one week before the last date of the institution’s regular registration period for the     applicable semester or other term
  • Have not previously attempted a number of semester credit hours for courses taken at any Texas public
  • institution of higher education while classified as a resident student for tuition purposes in excess of the maximum number specified in TEC Section 61.0595 (a) (30 hours beyond the degree requirement).
  • To receive a continuation award, the police officer must meet SPC’s financial aid academic progress requirements.

The award amount is tuition and laboratory fees for courses offered as part of a law enforcement-related or criminal justice curriculum which pertain to the major requirements of the identified programs are eligible for reimbursement. Courses not directly related to law enforcement or criminal justice are not eligible for reimbursement even though they may be required for completion of the certificate or degree. No funds may be used to pay tuition for continuing education classes for which the college receives no state tax support.

In order to apply, the student must provide the Admissions and Records Office proof of employment as a paid police officer, and enroll in the courses of a law enforcement or criminal justice curriculum.

Exemption for Peace Officers Disabled in the Line of Duty

The purpose of this program is to provide a benefit to persons who were injured in the line of duty while serving as Peace Officers. In order to be eligible for this exemptions, the student must be a Texas resident and are subject to the following conditions.

  • A person may not receive an exemption under this section if the person is enrolled in a master’s degree program or is attending postgraduate courses to meet the requirements of a master’s degree program and the person has previously received a master’s degree and received an exemption under this section for a semester or session while attending a postgraduate program to meet the requirements of the master’s degree.
  • A person may not receive an exemption under this section if the person is enrolled in a doctoral degree program or is attending postgraduate courses to meet the requirements of a doctoral degree program and the person has previously received a doctoral degree and received an exemption under this section for a semester or session while attending a postgraduate course to meet the requirements of the doctoral degree program.
  • A person may not receive an exemption under this section for more that 12 semesters or sessions while the person is enrolled in an undergraduate program or while the person is attending only undergraduate courses.   

The maximum award is exemption from the payment of tuition and required fees for not more than 12 semesters or sessions. No funds may be used to pay tuition for continuing education classes for which the college receives no state tax support.

The disabled peace officer must work directly with the Registrar and submit satisfactory evidence of his/her status as a disabled peace officer as required by the institution.

Blind/Deaf Student Exemption Program

This program is designed to help enable blind and deaf students attend public colleges or universities in the state of Texas. In order to be eligible for this exemption, the student must

  • Be a Texas resident;
  • Declare a program of study at the time he/she applies for the exemption;
  • Provide certification from the Department of Assistive and Rehabilitative Services of status as a blind person or a deaf person.

The award is for tuition, fees, and enrollment charges for which the exemption may be lawfully made, including: fees for correspondence courses, general property deposit fees, and student services fees; but does not include fees or charges for lodging, board, or clothing. No funds may be used to pay tuition for continuing education classes for which the college receives no state tax support.

In order to apply for the exemption, the student must:

  • Provide the Admissions and Records office with certification from the Department of Assistive and Rehabilitative Services of status as a blind person or a deaf person;
  • Provide the Registrar a written statement of purpose indicating which certificate, degree program, or professional enhancement will be pursued;
  • Provide the Registrar a copy of the high school transcript and a letter of recommendation;
  • Provide the Registrar proof that all admissions requirements have been met.

Children of Disabled or Deceased Firemen, Peace Officers, Game Wardens, and Employees of Correctional Institutions Exemption

The purpose of this program is to provide a benefit to the children of eligible persons who have been killed in the line of duty prior to September 1, 2000, or who have been disabled in the line of duty. See also the program for the Surviving Spouse and/or Dependent Children of Deceased Public Servants, for which eligible public servants must have been killed in the line of duty on or after September 1, 2000.

In order to be eligible, the student must:

  • Apply before the person’s 21st birthday or, if the person is eligible to participate in a school district’s special education program under Section 29.003, age 22;
  • Have had a parent who was a paid or volunteer fireman, paid municipal, county, or state peace officer, or a custodial employee of the Texas Department of Corrections, or a game warden;
  • Be the child of a parent who suffered an injury, resulting in disability or death, sustained in the line of duty;
  • A person may receive the exemption from the payment of tuition and fees only for the first 120 undergraduate semester credit hours for which he/she is registered or until age 26, whichever comes first.
  • The award includes exemption from the payment of tuition and required fees for the first 120 undergraduate semester credit hours for which a student registers. No funds may be used to pay tuition for continuing education classes for which the college receives no state tax support.

In order to apply for the exemption the student must:

  • Obtain a sample letter from the Texas Higher Education Coordinating Board;
  • Have a parent’s prior employer complete the sample letter on official letterhead;
  • Submit the letter to the Texas Higher Education Coordinating Board;
  • In case of a disability, also submit to the Texas Higher Education Coordinating Board a doctor’s statement that certifies the disability.

The Texas Higher Education Coordinating Board will notify the college or university of the student’s eligibility.

Exemption for the Surviving Spouse and Minor Children of Certain Deceased Public Servants (Employees) 

The purpose of this program is to provide tuition and fees, textbooks, and possibly room and board to certain students whose parent or spouse was killed in the line of duty while employed in certain public service positions. In order to be eligible for this exemption, the student must be:

  • A surviving spouse or a surviving minor child of certain public employees, and
  • Enrolled full-time at a Texas public college or university.

The public employee must have died in the performance of his/her duty on or after September 1, 2000.

Eligible students are exempted from the payment of all tuition and fees. In addition, the institution will provide an allowance for textbooks. If the student is eligible to live in the institution’s housing, the institution must also provide the student either free room or board or, if no housing is available, provide the student a room and board stipend equal to the amount he/she could have received if living on campus. No funds may be used to pay tuition for continuing education classes for which the college receives no state tax support.

Contact the Admission and Records Office at SPC for information on claiming this exemption. Students must be able to provide proof of meeting the program’s eligibility requirements, as outlined above.

Exemption Program for Clinical Preceptors and Their Children Program Purpose

This program is designed to encourage nurses to serve as Clinical Nurse Preceptors by providing a partial exemption from tuition to them and/or their children. In order to be eligible for this exemption, the student must be:

1.)  Clinical Preceptors who:

a.  are residents of Texas,
b.  are registered nurses,
c.  serve, on an average, at least one day per week under a written preceptor agreement with an undergraduate professional nursing program as a Clinical Preceptor for students enrolled in the program for:

•  the time period the program conducts clinicals during the semester or other academic term for which the exemption is sought; or
•  the time period the program conducts clinicals during a semester or other academic term that ended less than one year prior to the beginning of the semester or term in which the exemption is to be used.

2.)    Persons who:

a.  are residents of Texas,
b.  have not been granted a baccalaureate degree, and
c.  are children of a Clinical Preceptor who serve, on an average, at least one day per week under a written preceptor agreement with an undergraduate professional nursing program as a Clinical Preceptor for students enrolled in the program for:

•  the time period the program conducts clinicals during the semester or other academic term for which the exemption is sought; or
•  the time period the program conducts clinicals during a semester or other academic term that ended less than one year prior to the beginning of the semester or term in which the exemption is to be used.

The preceptor may receive up to $500 or actual tuition, whichever is less, for as long as he/she meets program requirements. The child of a preceptor may receive $500 or actual tuition charges, whichever is less, for up to 10 semesters or until the student receives his/her bachelor’s degree. Summer terms of less than nine weeks count as one-half a regular semester.

In order to apply, the person must complete the Preceptor Exemption application form and submit it to the college and provide the Financial Aid Office written proof of eligibility from the Nursing Department through which the Preceptor has (or had) a written preceptor agreement.

Exemption Program for Children of Professional Nursing Program Faculty and Staff 

To provide an exemption of tuition to eligible students to encourage their parents to continue employment as professional nurse faculty or staff members in the State of Texas.

To receive an award through the Exemption Program for Children of Professional Nursing Faculty and Staff, a student shall:

1.  Be a resident of Texas;

2.  Not have been granted a baccalaureate degree;

3.  Be enrolled at an institution that offers an undergraduate or graduate program of professional nursing;

4.  Be the child of an individual who:

a.  at the beginning of the semester or other academic term for which an exemption is sought:

(i)  holds a master’s or doctoral degree in nursing, and is employed full-time by a undergraduate or graduate professional nursing program offered by the institution that the child is attending and is employed as a member of the faculty or staff with duties that include teaching, performing research, serving as an administrator, or performing other professional services other than serving as a teaching assistant, or
(ii)  holds a baccalaureate degree in nursing and is employed by a professional nursing program offered by the institution as a full-time teaching assistant, or

b.  during all or part of the semester or other academic term for which an exemption is sought:

(i)  holds a master’s or doctoral degree in nursing, and has contracted with an undergraduate or graduate professional nursing program in this state to serve as a full-time member of its faculty or staff with duties that include teaching, performing research, serving as an administrator, or performing other professional services other than serving as a teaching assistant, or
(ii)  holds a baccalaureate degree in nursing and has contracted with a professional nursing program offered by the institution to serve as a full-time teaching assistant.

5.  Be enrolled at the same institution of higher education at which the student’s parent is currently employed or with which the parent has contracted, either as a professional nursing faculty or staff member,

6.  Register for the Selective Service or be exempt from this requirement,

The exemption covers the student’s tuition only. Fees are not covered.

Complete the application and submit the form to the Financial Aid Office. Download the application on the SPC Website or contact the Financial Aid Office for a paper copy.

Texas National Guard Tuition Assistance Program

The purpose of this program is to provide an exemption from the payment of tuition to certain members of the Texas National Guard, Texas Air Guard, or the Texas State Guard. In order to be eligible for this exemption, the student must:

  • Be a Texas resident;
  • Register for Selective Service or are exempt from this requirement; and
  • Be an active, drilling member of the Texas National Guard, Texas Air Guard, or the State Guard, and
  • Are undergraduate or graduate students.

Individual awards at public colleges or universities are for the student’s tuition charges (based on the resident rate), for up to 12 semester credit hours (undergraduate level) in a semester. If the student takes more than 12 hours, a source other than this program must be used to pay for the additional hours.

The student should contact the unit commander of his/her National Guard, Air Guard or State Guard unit or the Education Officer, State Adjutant General’s Office, PO Box 5218/AGTX-PAE, Austin TX 78763-5218 or at (512) 782-5515 or send an e-mail to education.office@tx.ngb.army.mil. The Education Office will provide instructions.

OTHER FORMS OF PAYMENT ASSISTANCE

Emergency Tuition and Fee Loan Program

South Plains College can offer students an Emergency Loan to cover their tuition and fees, if they fall under the 30-day hold requirement. First-time loan borrowers are not allowed their loan disbursements until 30 days after the first day of class. If this was going to be your method of payment and you have no other means to pay your tuition and fees, you can apply for the Emergency Loan. 

Prior to application, students must complete the FAFSA form and list SPC as an institution to receive the results. Students must also be registered for classes prior to application. Loans are given on a first-come, first-serve based on fund availability, and you must have a 30-day hold on your student loan.  If the loan is granted, it will pay all of the student’s tuition and fees or the balance due after Financial Aid has been applied.  If additional funding is available, the Financial Aid Office may choose to lend a specified amount to the borrower for required textbooks. Students will have 90 days to repay the loan from Financial Aid funds or personal funds or make acceptable repayment arrangements. The student will not receive any aid balances until the Emergency Loan has been paid back in full. The student will need to come to the Financial Aid Office in person to complete this application; the award is done on that day according to the classes on the student’s schedule. If the student changes his or her schedule after the Emergency Loan has been awarded and there is a difference in cost, that difference would need to be paid out of pocket by the student. Contact the Financial Aid Office for more information.

WILLIAM D. FORD FEDERAL DIRECT LOAN PROGRAM  

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 Application Process for Federal Loans

SPC participates in the William D Ford Direct Loan Program. Borrowers go on-line and complete the loan application process. Steps to apply for a loan:

  • Complete the FAFSA, and provide any other requested documents in order to complete your Financial Aid file;
  • Access the William D Ford Loan Request Form for Students (or for Parents for a PLUS loan) under Financial Aid Forms on the SPC web site;
  • Follow the instructions to complete the Master Promissory Note and loan entrance counseling (or PLUS loan application for parents);

SPC will certify the loan for the requested amount or the maximum eligibility, whichever is less.

Federal Subsidized Loans

These low-interest loans are available to students to pay educational costs. The interest is paid on behalf of the student as long as the borrower is enrolled at least half-time (6 semester hours) in an eligible program.

Federal Unsubsidized Loans

These low-interest loans have been added to the Higher Education Amendments to provide funding for middle and upper income borrowers who do not qualify for interest subsidies under the Federal Loan Program. Unlike the Federal subsidized loan, the interest will not be paid (subsidized) by the Federal Government. The borrower may make interest payments or the interest will be capitalized.  Borrowers who qualify for interest subsidies under the Federal Loan Program, may also choose to accept an Unsubsidized Loan in addition to their Subsidized Loan if their estimated family contribution is greater than zero and all other eligibility requirements are met. 

Federal Parent PLUS Loans

The Federal PLUS is a loan created by the Federal Government to help parents pay for their dependent student’s education beyond high school. Federal PLUS loans are not restricted to financial need. The Department of Education will perform a standard credit check with a national credit bureau before approving the loan. If approved, the parent must pay the principal amount of the loan(s) and all interest that accrues from the date of the disbursement until the loan is paid in full. The loan amount may not exceed the dependent student’s cost of attendance less estimated financial aid the student has been or will be awarded for the period of enrollment. A complete financial aid file and a William D Ford PLUS Loan Request Form for Parents is required to be signed by the parent borrower and returned to SPC before a PLUS Loan will be awarded. The form authorizes SPC to issue a check, direct deposit or Texan Card credit to the dependent student for any remaining PLUS Loan funds after the student’s account is paid in full.

Direct Loan Limits

The Financial Aid Office will determine the amount of loan eligibility in accordance with the Department of Education regulations. The maximum loan amounts, including loans received at other schools in the same academic year, are:

1st year of current program of study
  Subsidized and Unsubsidized $3,500
 

Additional Unsubsidized–dependent student
Additional Unsubsidized–independent student
     (or dependent student with a denied Parent PLUS Application)

$2,000
$6,000

2nd year of current program of study
  Subsidized and Unsubsidized $4,500
 

Additional Unsubsidized–dependent student
Additional Unsubsidized–independent student
     (or dependent student with a denied Parent PLUS Application)

$2,000
$6,000

Dependent students may apply for the independent additional unsubsidized loan amount if their parent(s) has been denied the Parent PLUS Loan. SPC will certify the requested amount or the maximum eligibility, whichever is less.

In accordance with federal regulations, SPC has the right to refuse to certify a loan or to certify a loan for a reduced amount. For loan eligibility purposes, students with less than 30 non-remedial hours earned in their current program of study are classified as freshmen and students with 30 or more non-remedial hours in their current program of study are classified as sophomores. Loan amounts are prorated for students in a program of study of less than an academic year and programs with less than one academic year remaining.

Transfer Student Loan Limits

Students who transfer from other colleges or universities will be subject to the loan limits for either a freshman or sophomore according to hours earned in their current program of study. Transfer hours earned in the student’s current program of study and included on the SPC transcript will be considered in determining grade level for the Federal loan. If the transfer hours are not on the SPC transcript prior to the beginning of the semester, the loan may be increased during the current semester if eligibility requirements are met. Students should notify the Financial Aid Office when the transfer hours are posted on the SPC transcript if they wish to borrow additional loan funds. Students who have 30 or more college-level hours in their current program of study are considered a sophomore. A student who transfers in the middle of an academic year and received his or her annual loan limit at the transfer institution will not be eligible to receive a loan at SPC until the beginning of the next academic year.

Alternative Loans

Beginning Fall 2013, SPC will no longer certify private education loans.  Because of the low cost of attending, most SPC financial aid budgets can be fully funded with federal, state and scholarship awards. 

Defaulted Student Loans

If South Plains College receives notice that a student or prior student has a defaulted student loan, a hold will be placed on the student’s academic records. The hold will be released when SPC receives a written paid-in-full notice from the agency that owned the note. At the discretion of the Financial Aid Office, a hold may be temporarily released upon receipt of written notice from the agency owning the note that the note is current. The hold may be temporarily released for an official academic transcript or to allow the student to enroll in classes. A current letter is required each time the hold is released.

Unavailable Loan Programs

South Plains College does not participate in the following loan programs: Perkins Loan, Private Education Loans, Hinson-Hazelwood Loan Program, HEAL Loan Program, HELP Loan Program, the CAL Loan Program, or any loan program other than the Federal Direct Loan Programs.

Employment

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FEDERAL COLLEGE WORK-STUDY PROGRAM (FWS) AND TEXAS COLLEGE WORK-STUDY PROGRAM (TWS)

The Federal College Work-Study Program provides job opportunities for eligible students who must or prefer to work while in school in order to meet their educational expenses without incurring a heavy burden of indebtedness. The Texas College Work-Study Program provides job opportunities for eligible Texas students and eligible non-U.S. citizens who meet the Texas state residency requirements. Qualifying students must show a documented financial need by completing the FAFSA or TASFA form

Work hours are flexible and generally fit the student’s class schedule. Students employed under the FWS or TWS are paid on a monthly basis and the first paycheck will not be available until the student has worked for one month. Currently, the salary is $7.25 per hour. A student is awarded an amount, with a limit that cannot be exceeded, which can be earned while attending college. Once the amount awarded has been reached, employment is terminated. Employment through the College Work-Study Program does not make the student eligible for unemployment compensation when the job is terminated and/or the school term ends.

Job openings are posted on the SPC website and interviews are scheduled by the student with supervisors of jobs in which they are interested.  Supervisors who hire the student will arrange a work schedule so the job will not interfere with classes or other academic requirements.

Students must complete the following documents prior to their first day of employment.

  • Work-study Application
  • Personnel Action Form (PAF)
  • Personnel Sheet
  • W-4 Form
  • I-9 Form
  • Substance Abuse Policy
  • Work-Study Contract

Students are expected to perform their jobs to the best of their abilities. The job should be treated as regular employment and not just financial assistance. The student should demonstrate a willingness to work, dependability, initiative, punctuality and other good work habits.

Qualifying students must renew the FAFSA or TASFA for every new academic year and meet Satisfactory Academic Progress Policy requirements to continue in this program.

Part-Time Employment Service

For those students who do not qualify for the federal programs listed above, the Placement Office in the Counseling Center maintains a part-time employment service. This service is used to provide employment opportunities for students to help offset their educational expenses. Job openings in the Levelland and Lubbock communities are posted for viewing by students at the Placement Office. If you qualify for a position, the office puts you in contact with the right individual at the hiring business.

Eligibility Requirements

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Financial aid programs are funded by federal and state government agencies and are administered according to the laws and guidelines of each program.

To be eligible for financial assistance, a student must:

  • Be a U.S. citizen or an eligible non-citizen;
  • Be registered with Selective Service or be exempt from this requirement;
  • Have earned a high school diploma or GED certificate or has completed a secondary education in a home school setting (that is recognized as a home school or private school under state law) or have demonstrated the ability to benefit from a college education or training upon satisfactory completion of six college-level credit hours that are applicable toward a degree or certificate offered by SPC;  
  • Show documented financial need;
  • Be enrolled or plan to enroll at least part-time as a regular student in an eligible program;
  • Be working toward a degree or certification and be accepted into an eligible program;
  • Maintain satisfactory academic progress in his/her course of study;
  • Not be in default on any student loan or owe a refund on any grant made under Title IV of the Higher Education Act of 1965, as amended, at any institution.

A regular student is someone who is enrolled or accepted for enrollment for the purpose of obtaining a degree or certificate offered by the college. An eligible program is not solely remedial classes. Students should be enrolled in at least one college-level class and be accepted into an eligible program in order to receive financial aid.

How to Apply for Financial Aid

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Financial aid awards are packaged from a variety of sources and are based on the financial need of the student, program eligibility and availability of funds. Students are advised to apply for all types of aid, including federal and state aid through the FAFSA and TASFA forms, institutional aid through the SPC Scholarship Application and other assistance through sources such as Texas Workforce Commission and Texas Rehabilitation Commission.  Students should apply for private scholarships by accessing web search engines such as www.fastweb.com and others that do not charge a fee.

Students and parent(s) should begin the process by requesting PIN numbers from the Department of Education at www.pin.ed.gov. Once the student and parent(s) if applicable, have received their PIN numbers, they should complete the Free Application for Federal Student Aid (FAFSA) at www.fafsa.ed.gov. Eligible students who complete the FAFSA are applying for all types of federal and state grants, work-study and loans. Your financial aid cannot be processed until you are accepted for admission to South Plains College. In addition, the following forms will be necessary to complete your file if the Department of Education selects you for verification:

  • Independent or Dependent Verification Worksheet
  • Signed tax transcript for student and spouse or parent(s), if applicable.

Students who are not selected for verification by the Department of Education may not need to complete any other forms for Financial Aid other than the FAFSA. Students who are interested in work-study positions should contact the Financial Aid Office to check eligibility. Students who are interested in student loans should visit the SPC website under Quick Links, Financial Aid and Loan Information.

The Financial Aid Office has the right to verify any other information pertinent to the student’s financial aid file according to the FAFSA information. Additional documentation may be requested to resolve conflicting information for the current year or previous years. Since federal and college regulations concerning financial aid change from year to year, the documents requested from the student and parent(s), if applicable, could also be different from year to year.

Your application for financial aid will not be considered complete until ALL required forms are on file in the Financial Aid Office and have been verified for completeness and accuracy.

Application for Financial Aid for the Summer Sessions

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In order to apply for financial aid for the summer sessions, students must complete the following forms:

  • Free Application for Federal Student Aid (FAFSA) for the current academic year;
  • Complete financial aid file, including all requested documents.
  • Pre-register for classes

Eligible students who have a complete financial aid file for the current year, will be packaged for summer grants automatically when they pre-register for summer. Students should pre-register early because state funds are limited.   Any student interested in a student loan or on-campus employment for summer should complete a new loan application or work-study application on our homepage.  Students who decide not to attend for summer should decline their awards on Campus Connect and withdraw themselves before the first day of class to avoid having to repay funds to the Department of Education or SPC Business Office.   

Priority Application Deadlines

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The Free Application for Federal Student Aid is available the first of each calendar year for the following academic year. Students should complete the FAFSA two to three weeks after filing tax returns.

Funds are limited in some programs and awarded according to file completion dates; therefore, early application for aid is recommended.

FINANCIAL AID PRIORITY DEADLINES

SUMMER - MARCH 1

FALL AND SPRING - June 10

SPRING ONLY - October 15

Absolute Application Deadlines

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Absolute application deadlines are set by the U.S. Department of Education (see FAFSA form for annual deadlines). The consequences of not meeting the absolute deadlines are forfeiture of your aid for the current award year. Students who withdraw from SPC prior to completing their file should check with the Financial Aid Office to see if they qualify for a Post-Withdrawal Disbursement once their file is complete.

Federal Pell Grant

In order to receive Federal Pell Grant funds, the Department of Education must have processed a valid student aid report, which is the result of filing the FAFSA form with an official estimated family contribution (EFC) number while an eligible student is enrolled for the award year. The application processing cycle lasts 18 months. For the 2013-2014 award year, applications are accepted beginning January 1, 2013, and will be accepted through June 30, 2014.

For students selected by the Department of Education or the college for verification, the college must have verification documents and a valid output document no later than 120 days after the last day of enrollment or September 29, 2014, whichever is earlier.

Campus-Based Aid and Direct Loans

Students should complete their files in the SPC Financial Aid Office and the Direct Loan process one week prior to the last day of final exams for the term or award year in which they are enrolled. An eligible student’s loan application must be certified by the Financial Aid Office no later than the last day of enrollment for the loan period.

Award Process

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As soon as the completed application and supplemental forms are received and processed, the Financial Aid Officer makes student awards by constructing “financial aid packages” which may consist of one or more of the programs for which a student is eligible. The student’s eligibility for each program, availability of funds and program requirements are considered when developing aid packages.

Applications received on or before the deadline date are processed with priority given to those students with the greatest financial need. Applications received after the deadline are processed on a first-come, first-served basis.

Notifications of the total amount of aid awarded, as well as the amount of aid awarded through each program, are sent to eligible students in the form of an “award letter” or sent to the students’ SPC and personal email addresses found on acceptance letter.

There are some instances that prevent students from receiving the total amount of aid for which they are eligible. This would occur when a student’s budget is extremely large, when funds are limited, or due to program requirements or other such circumstances.

Disbursement of Funds

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Grants

For eligible students with complete application files, Title IV Grants will be electronically credited to a student’s account at registration up to the amount required for tuition, fees, room, board, books, supplies and other South Plains College charges. The remaining balance will be available 14 days after the official census date. Students must meet all enrollment and eligibility requirements in order to receive the remaining balance. Any financial aid refunds issued for which the student is still eligible, will be first applied to any balance due to South Plains College before it is released to the student for personal expenses. Your remaining balance may be deposited to the bank account of your choice or to your Texan Card. Contact the Business Office for more details.

Student Employment

Students who are employed by South Plains College, or funded by Federal or Texas College Work-Study programs will receive pay in the form of Electronic Funds Transfer (EFT) on the first of each month. Your EFT funds will be deposited to the bank account of your choice or to your Texan Card. Contact the Business Office for more details.

Federal Loans

A first-time Federal Loan borrower beginning the first year of their program of study, must wait at least 30 calendar days from the first class day to receive the first loan disbursement credit to his/her account.

For borrowers not subject to the 30-day delay, loans will show as estimated aid on the student account until the official census date of the term (usually the 12th class day). On the official census date, loans will be credited to the student’s account to cover any remaining charges owed to SPC. When all SPC charges are paid, any credit balance will be refunded to the student 14 days after the official census date. In order to receive this refund, borrowers must be currently enrolled and attending at least six credit hours (in which at least one credit hour must be considered college-level). Dropping to part time enrollment (1-5 credit hours) or attending only part time before the official census date of a semester will result in cancellation of the student loan. The loan refund may be deposited to your Texan Card or to the bank account of your choice, if previously authorized by the student. Contact the Business Office for more details.

Loans processed for only one semester, quarter, or summer session will be subject to two loan disbursements for the period of enrollment.  Loans processed for the full academic year, will have one disbursement for each semester, quarter or term. 

Borrowers have a right to cancel all or a portion of the loan or loan disbursement and have the funds returned. SPC will send a notice to the borrower no earlier than 30 days before and no later than 30 days after the college credits the student’s account. The notice will include the method and date by which the borrower must notify the college that he or she wishes to cancel all or a portion of the loan or loan disbursement.

Federal Parent PLUS Loans

Parent PLUS Loans will show as estimated aid on the student account until the official census date of the term (usually the 12th class day). On the official census date, loans will be credited to the student’s account to cover any remaining charges owed to SPC. If the Federal Parent PLUS loan exceeds the amount owed SPC, the remainder of the loan will be paid to the dependent student, as per the Parent Plus Loan Check Authorization Form signed by the parent borrower as part of the PLUS Loan Request Form, 14 days after the official census date.  Loans processed for only one semester, quarter, or summer session will be subject to two loan disbursements for the period of enrollment.  Loans processed for the full academic year, will have one disbursement for each semester, quarter or term. 

Award Adjustments

The faculty will assign a grade of “N” to students who never attend their class(es) during the first 12 class days or up to the census date of the enrollment period. A student who receives a grade of “N” will be subject to having their financial aid reduced or canceled according to the number of credit hours they are not attending. The lost portion of the financial aid will be reinstated immediately for the current semester if it is determined that the instructor or the institution made an error. If the student is responsible for the non-attendance, the lost portion of the financial aid will be reinstated at the end of the semester if he or she completes the term with regular class attendance and is meeting Satisfactory Academic Progress Policy requirements.

Return of Title IV Funds

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These rules govern the return of Title IV funds disbursed for a student who completely withdraws from a term, payment period or period of enrollment. These federal guidelines assume that a student earns his or her aid based on the period of time he or she remains enrolled. Unearned Title IV funds, other than federal work-study, must be returned to the Federal Government. During the first 60 percent of the enrollment period, a student “earns” Title IV funds in direct proportion to the length of time he or she remains enrolled. A student who remains enrolled beyond the 60 percent point earns all his or her aid for the period. If earned aid exceeds disbursed aid, additional funds may be disbursed to the student in the form of a late disbursement. Additional disbursements are not permitted if the amount of earned aid is less than the total Title IV aid that was disbursed prior to the institution’s determination that the student withdrew.

Repayment of Unearned Aid

The responsibility to repay unearned aid is shared by the institution and the student in proportion to the aid each is assumed to possess. The institution’s share is the lesser of the total amount of unearned aid or the institutional charges multiplied by the percentage of aid that was earned. The student’s share is the difference between the total unearned amount and the institution’s share.

The institution’s share is allocated among the Title IV programs, in an order specified by statute, before the student’s share. After the student’s share is fully allocated among the Title IV programs, students only owe grant overpayments if the overpayment exceeds 50% of the Title IV grant aid is received. Students are not required to return grant over payments of $50 or less.

Refunds and repayments will be distributed to the appropriate Title IV, HEA programs in the following order.

  1. Federal Direct Unsubsidized Loan
  2. Federal Direct Subsidized Loan
  3. Federal Pell Grant
  4. Federal SEOG Grant
  5. Other Title IV assistance
  6. Other state, private or institutional aid
  7. Student

Time Frame for Returning Funds

The institution must return its share of unearned Title IV funds no later than 45 days after it determines that the student withdrew. Students return their share of unearned aid attributable to a loan under the terms and conditions of the promissory note. Students have 45 days to resolve any grant overpayment by one of the following three ways: 1.) repay the overpayment in full to the institution; 2.) sign a repayment agreement with the institution; or 3.) sign a repayment agreement with the Department of Education.

If the overpayment is not satisfactorily resolved within 45 days, the student will lose financial aid eligibility at every institution of higher education in the United States. If a student refuses to make payment or payment arrangements on any Title IV program, South Plains College is required by law to report the overpayment to the U.S. Department of Education. In the event of an overpayment, a hold will be placed on the student’s records at SPC, and account will be turned over to a collection agency.

Post-Withdrawal Disbursements of Aid

A student who earned more aid than was disbursed prior to withdrawal could be due a post-withdrawal disbursement. Disbursements must be made from available grant funds before loans. SPC may credit grant disbursements toward unpaid institutional charges for the current year charges only. SPC will contact a withdrawn student prior to making a post-withdrawal disbursement of loan funds. SPC will explain the student’s obligation to repay the funds and confirm that the loan funds are still required by the student. Students will be encouraged to cancel the loan. SPC will document the student’s decision in his or her file.

Any portion of a post-withdrawal disbursement not credited to the student’s account will be offered (in writing or electronically) as a cash disbursement to the student within 30 days of the withdrawal date. The student has 14 calendar days to respond to the Financial Aid Office. SPC will return the post-withdrawal disbursement to the Department of Education if no response is received from the student or parent (in the case of a Parent PLUS Loan), or funds are declined by the student or parent, or the response is not received within the 14-day time frame. An eligible student, who withdraws from SPC prior to completing their file, should check with the Financial Aid Office to determine if they would qualify for a post-withdrawal disbursement once the file is complete.

Determination of Withdrawal Date

The withdrawal date is the date the student began the institution’s withdrawal process or officially notified the institution of intent to withdraw (oral or written); or the mid-point of the period for a student who leaves without notifying the institution.  The withdrawal date can also be the last day of the student’s class attendance or participation from the instructor, if provided.  If not provided, the mid-point of the period will be used as the withdrawal date.  If a student left without notification because of circumstances beyond the student’s control, the institution may determine a withdrawal date related to these circumstances.

Written notification to the Admissions and Records Office is required in order for the withdrawal request to be honored.  For students who have all grades of F or combination of grades of F, X and W, South Plains College, as per federal regulations, will assume that the student has unofficially withdrawn and a Return of Title IV funds will be calculated. The withdrawal date for grades of F and X will be the student’s last day of class participation, by the instructor, or the mid-point of the semester if the first day of attendance/participation is not provided. Grades of W, which are initiated by the student, will carry the appropriate date on the computer and the Financial Aid Office will use that date. In the case of a student who has a combination of F, X and W grades in the same semester, the Financial Aid Office will use the latter date.  

Students will receive a statement from the Business Office detailing the amount that the student owes the Business Office due to SPC returning unearned aid to the federal program(s). A Hold will be placed on the student records at SPC at this time.  Students should make payment arrangements with the Business Office to avoid being turned over to a collection agency.  If the student also owes the Financial Aid Office a portion of unearned aid, then the student will receive a letter from the Financial Aid Office with the amount due. 

Payment Arrangements and Payments

Students may not register for SPC classes or receive an official transcript until the Business Office debt has been paid in full.  If a student also owes the Financial Aid Office and wishes to make payment arrangements, he/she should contact the Financial Aid Office and a repayment arrangement contract will be mailed to the student.  If a student is late on any payment with financial aid, SPC reserves the right to turn the student’s account over to the U.S. Department of Education for collection.  Students who wish to make payment arrangements with the Business Office, should contact the Business Office for further details to avoid being turned over to a collection agency. 

Payments should be made in the form of a money order and be sent to the following location(s):

South Plains College

South Plains College

Business Office

Financial Aid Office

1401 College Ave, Box A

1401 S. College Ave., Box B

Levelland, TX 79336

Levelland, TX 79336

(806) 894-9611, ext. 2404

(806) 894-9611, ext. 2511

If your Financial Aid debt has been turned over to the U.S. Department of Education, contact the department at the following address:

U.S. Department of Education
Student Financial Assistance Programs
P.O. Box 4222
Iowa City, IA 52245
1-800-621-3115

Non-Statutory Refund Policy

For any student to whom the Return of Title IV Funds Policy does not apply, South Plains College will calculate the refund according to the college’s refund policy (See Refunds for Complete Withdrawals or Dropped Classes in the Tuition and Fees section.)

Example of Refund Policies

Upon request, South Plains College will provide the student or parent with an example of the application of these refund policies.

Satisfactory Academic Progress (SAP)

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The SPC FINANCIAL AID SAP requirements are separate and stricter than SPC Admissions and Records Academic SAP requirements. Thr studenFinancial Aid Transcript located on CampusConnect includes the calculations from this policy.

Requirements of SAP

In order to receive financial aid, you must meet all three of the following criteria:

  1. Earn and maintain a cumulative grade point average of a 2.0 or above.
  2. Maintain a pace of at least 67% (cumulative number of credit hours earned divided by the cumulative credit hours attempted as calculated on the Financial Aid Transcript).
  3. Graduate with no more than 150% of the credit hours required for your declared major. This limit includes all college level course(s) a student attempts, even if the student uses their own resources.

SAP is calculated at the conclusion of each semester.

Financial Aid WARNING

The first time you fail to meet the SAP criteria you will be placed on Financial Aid WARNING. During the WARNING period, you will continue to qualify for financial aid for one semester. In order to be removed from the WARNING status, you must meet all three of the SAP criteria.

Financial Aid SUSPENSION

If you fail to meet the SAP criteria while on Financial Aid WARNING, you will be placed on Financial Aid SUSPENSION. While on SUSPENSION, you will not be eligible for work study, grants, or loans from the Financial Aid Office. You may still enroll in classes for the next semester, but you must pay all expenses. In order to be removed from the SUSPENSION status, you must meet all three of the SAP criteria.

Notification of Status

SPC will notify students of their financial aid status in the following ways:

  • On CampusConnect;
  • Via e-mails sent to the student’s SPC email account;
  • USPS letter, upon request.

Repetitions, Remedial Courses, Withdrawals, and Incompletes

Only the latest grade for a repeated course is calculated in the cumulative GPA. All repeated coursework will be counted in the pace and against the 150% credit hour limit. If you are otherwise eligible, you may receive financial aid for a maximum of 30 attempted credit hours in remedial course work. Once the 30-credit-hour maximum is reached, additional remedial credit hours will not be used to calculate the award amount. Remedial hours are not included in the calculation of the 150% credit hour limit, the completion rate, or in the cumulative GPA calculation. Grades of W, X, F, and I will be counted as hours attempted but will not be counted as hours successfully earned.

Transfer Students

Course credit from another institution that is accepted and officially transcribed as transfer credit by SPC will count toward the 150% maximum calculated hours as well as the pace. Grades from other schools are not considered in SPC’s Financial Aid SAP Policy.

Financial Aid Appeal Procedure

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You may appeal your suspension status by submitting an appeal packet. The appeal form is located in the Financial Aid section of the SPC website or may be picked up at any SPC Financial Aid Office. The appeal packet must be completed before submission. Incomplete packets will not be considered. The decision of the appeal committee is final.

Financial aid suspension appeals will only be considered for extreme extenuating circumstances. Examples of extenuating circumstances include the following:

  • Injury or illness of the student;
  • The death of a relative;
  • Other circumstances beyond the student’s control.

Financial aid suspension appeals must include the following forms and documentation for consideration:

  • Financial Aid Appeal Form (available on the SPC website or at any SPC Financial Aid Office);
  • Official documentation of circumstances sited for the appeal;
  • A typed personal statement that includes an explanation of the circumstances, what has changed and the student’s academic goals and specific plans to achieve them.

Only one appeal will be reviewed in any given semester. If your appeal is approved, you are required to complete an academic plan with the Counseling Center and submit it to the Financial Aid Office.

Vocational Rehabilitation

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The Texas Division for Rehabilitation Services offers assistance for tuition and nonrefundable fees to students who have certain disabling conditions provided their vocational objectives have been approved by a VR Counselor. Examples of such conditions are orthopedic deformities, emotional disorders, diabetes, epilepsy and heart conditions. Other services are also available to assist the handicapped student to become employable. Application for such services should be made at:

  Texas Division for Rehabilitation Services
  Lubbock Regional Office
  #1 Briercroft Office Park
  Lubbock, TX 79412
  (806) 783-2960
   

Workforce Investment Act (WIA)

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The Workforce Investment Act (WIA) is a workforce training program designed to train and transition students into self-sufficient employment. Students who are eligible for this training program include low-income, adults and youth and individuals who have been dislocated from their jobs. Eligible students who enroll in technical programs may receive financial assistance for tuition, books and other program-related supplies. In some cases, transportation and childcare may be available. Payment is made directly to the educational institution.

Within South Plains College’s service area, the WIA program is administered through the Texas Workforce Centers serving the counties of Bailey, Cochran, Crosby, Dickens, Floyd, Garza, Hale, Hockley, King, Lamb, Lubbock, Lynn, Motley, Terry and Yoakum. More information regarding the WIA program may be obtained from the following agencies:

  Texas Workforce Center of Levelland
  1102 Austin St., Levelland, TX 79336
  (806) 894-5005 or 1-800-419-9675
   
  Texas Workforce Center of Lubbock
  1218 14th St., Lubbock, TX 79401
  (806) 765-5038
   
  Texas Workforce Center of Plainview
  1030 N. Broadway, Plainview, TX 79072
  (806) 293-8566
   
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